Room Booking System
Workspace Manager's room booking system is a professional meeting room booking software solution. It incorporates a catering and audio visual equipment ordering and management system and is equally suitable for booking and managing conference rooms, events spaces, exhibitions, presentation facilities and classrooms.
Workspace Manager is easy to use yet powerful enough to handle the most complex room booking procedures, work-flow routines and unique booking rules associated with resources such as exhibition spaces and presentation facilities.
Search by floor plan or time line with a room booking system
Rooms can be searched for using either a time line or a graphical floor plan view. Search criteria can be set based on specific use requirements such as seating capacity or the availability of audio visual equipment. Recurring and multi-resource bookings can be created with just a few mouse clicks. Floorplans and resources can even be easliy imported into Workspace Manager from a CAD drawing.
Multi-device accessibility
Workspace Manager is accessible using any web browser via the internet and intranet, mobile device, touch screen kiosks, LCD digital room displays and directly from within Microsoft Outlook®.
Improve room utilisation
No-show booking management is key to improving meeting room utilisation. Workspace Manager can be configured to automatically release rooms where the attendees have not checked in, allowing other users to book the room instantly. Workspace Manager can also send reminders by email or text message to allow late-running attendees and hosts to retain their room booking. Interactive digital display screens positioned outside the meeting room show real-time meeting information, or room availability. This ensures any vacant room can be booked immediately and in situ.
View resource information at a glance
Detailed information specific to each room can be viewed by moving the mouse over the room on the floor plan. The type of information displayed can be configured to include a summary of the audio visual equipment available in the room, the number of seats that can be accommodated, the telephone extension number and a photo of the room. Read more about the comprehensive configuration tools available in Workspace Manager.
Self-book or managed service
The room booking system allows specific rooms to be made available for self-booking or as a managed service through your organisation's Facilities Management Team. Real time availability search and booking eliminates the risk of double bookings and scheduling conflicts.
Order extra services
Additional services such as projectors, video conferencing facilities, audio visual equipment and catering, can be ordered at the same time as booking the room. All service providers are notified of any requested services and can update the system in real-time to confirm the service orders to the user or host of the meeting.
Specialist services such as room configuration, concierge services, or services specific to your organisation may be configured as required.