Occupancy Detection & Actual Space Utilisation Solutions
Real estate and energy are typically two of the top three costs for most organisations. In fact, it is estimated that it costs companies $10,000 or more per year just to maintain a single employee workspace yet on average, only 40% of workspace is even used during a typical day.
Learn more about energy management solutions.
Given this, it is essential that organisations track, measure, and analyse how their real estate is being used. If you know how, when, and for how long your space is being utilised, you will have the insight needed to know whether you have enough space, too much space, and even the right kind of space. This presents numerous opportunities to reduce real estate, repurpose it to align with the changing corporate culture, automatically control energy consumption, and measure the efficiency of telework and other programs.
Benefits of Tracking Occupancy & Actual Utilisation Data
You Can't Manage What You Can't Measure!
PeopleCube offers PeopleCounter solutions that give you the ability to capture and analyse occupancy and utilisation data facility-wide down to the individual workspace level. These PeopleCounter solutions can help you determine:
- Traffic Patterns
- Space & Desk Utilisation Rates
- Average & Maximum Space Occupancy
- Duration of Space Utilisation
- Scheduling Preferences
Occupancy detection and space utilisation audits help organisations realise the actual costs associated with unused and underutilised desks, conference rooms, and workspaces. Once this information is analysed you can begin to make educated decisions about how to adjust your real estate liabilities.
Collecting occupancy detection and actual utilisation data can be beneficial, but you need to ensure you have the right type of solutions in place to do so. There are two primary ways to collect this data:
Passive Occupancy Detection
Passive occupancy detection is an automatic process that requires no action from an organisation's employees. All of the occupancy and actual space utilisation data is automatically collected by people counting devices that can be placed at individual desks or outside of conference rooms and other communal workspaces.
Desk Sensors
A Desk Sensor is an occupancy detector that allows organisations to analyse the utilisation of individual workspaces while uncovering inefficiencies and cost saving opportunities. Wireless desk occupancy detectors can be conveniently placed under each desk and send the utilisation data of an individual workspace to a data collection system, like Workplace BI where it can be presented in intuitive and interactive business intelligence visualisations.
Image Sensors
An Image Sensor is an occupancy sensor that allows organisations to passively track space occupancy, utilisation, and traffic volume data. These sensors can be placed above the entrance of a conference room or other workspace to track the utilisation and occupancy of a given area.
Active Occupancy Detection
Unlike passive occupancy detection, active occupancy detection requires some form of action from the employee. Actively collecting this information can be performed using a number of different devices or methods.
Tracking Occupancy With Digital Signs
One way tot rack the occupancy and actual utilisation of a given workspace is with the use of digital signs or room displays. These devices can be placed outside of a conference room or workspace and can be used to check in and out of that given space. This occupancy data can then be analysed to understand if and when that workspace was used.
Tracking Utilization With Scheduling Software
Many organisations, whether they are small or large, use data from scheduling software to understand when and how rooms and workspaces are being scheduled and used. This allows organisations to not only see the space that is being scheduled but also the equipment that is scheduled in that room or space as well. While useful, this scheduling software data is only collecting planned utilisation. When integrated with other occupancy detection devices such as the People Counter image sensors and desk sensors, digital signs, badge data, and kiosks, you can then track the actual utilisation of workspaces and equipment and compare it to planned use.
Badge Data
Many organisations control access to different locations with security badges. When these badges are swiped not only is an employee given access to an area, they're also providing valuable occupancy and utilisation data. All of this data can be pulled in and processed by PeopleCube's Workplace BI.
Occupancy Detection Kiosks
Kiosks offer employees a way to actively participate in capturing utilisation and occupancy detection data. Kiosks placed within lobbies or similar common areas can be used to not only search for and reserve workspace but also to check in to the space that has been reserved. by capturing this data you are then able to uncover no show rates and utilisation trends.
Analyse Occupancy & Actual Utilisation Data
Capturing occupancy and utilisation data is an essential first step, but in order to convert that data into useful information requires comprehensive analysis. Workplace BI processes the space utilisation and occupancy data collected from the passive and active data collection methods listed above and provides comprehensive analysis into your real estate utilisation trends.
Workplace BI presents the space utilisation information using interactive real estate business intelligence visualisations that show workspace occupancy trends and help your organisation identify inefficiencies in the way real estate is being used. Rather than using typical static reports, these visualisations allow you to drill down into the information to pinpoint exactly where utilisation inefficiencies are taking place.
If you would like to learn more about our Occupancy Detection Solutions, please fill out the form below.