Resource Scheduler for Lotus Notes FAQ

Resource Scheduler for Lotus Notes is an efficient scheduling software solution that includes benefits exclusive to Notes users.  We have compiled a list of common questions regarding Resource Scheduler for Lotus Notes to make it easier for you to find the answers you're looking for regarding this unique programme. If you don't find an answer to your question, please contact us.

1. What is Resource Scheduler for Lotus Notes and what does it provide that I don’t currently have?
2. What type of reporting does it include?
3. I’d like to include catering as part of my meeting. Can I do this?
4. We’re implementing an alternative workspace programme. How can Resource Scheduler for Lotus Notes help?
5. What type of reporting is available for our Alternative Workspace programme?
6. What are resource characteristics?
7. Can I search on the characteristics of a room that I need?
8. Using Resource Scheduler for Lotus Notes will we still have rooms that get double booked?
9. I want to see room and resource availability easily when scheduling a meeting. How can Resource Scheduler for Lotus Notes help?
10. How does Resource Scheduler for Lotus Notes help my users become better corporate citizens and schedule rooms that are the correct size for the number of people in their meetings?

1. What is Resource Scheduler for Lotus Notes and what does it provide that I don’t currently have?

Resource Scheduler for Lotus Notes (RSLN) integrates PeopleCube’s Resource Scheduler product into Lotus Notes, providing better control over your rooms and resources, reporting, granular security and permissions, support of resource characteristics such as pictures of the room, no double bookings plus much, much more – all from within the familiar Notes environment.

2. What type of reporting does it include?

Resource Scheduler for Lotus Notes provides in-depth reporting on how your rooms and resources are being used.   Customers have a variety of reporting information at their fingertips which can help identify inefficient space usage, understand what resources may be better utilised, and track the meetings happening in a particular location on any given day in chronological order.

Additionally, further integration with PeopleCube’s Workplace BI business-intelligence reporting tool provides customers with data analysis and trending information about their facilities in order to help make educated real estate decisions.

3. I’d like to include catering as part of my meeting. Can I do this?

Yes, Resource Scheduler for Lotus Notes allows you to add services such as catering, A/V, and janitorial right from the familiar Lotus Notes client as part of the reservation process so there are no extra steps to include these services for meetings and events.

4. We’re implementing an alternative workspace programme. How can Resource Scheduler for Lotus Notes help?

As part of Resource Scheduler for Lotus Notes, your mobile workers have the ability to reserve drop-in space for when they will be in the office without having it show them as busy, as a typical Notes reservation would.  Therefore, the mobile worker knows they have their drop-in spot reserved but remain available on their calendar for meetings.

5. What type of reporting is available for our Alternative Workspace programme?

Understanding your Alternative Workspace initiative, such as who is using the space and when it is being used is critical in assessing your program's success.  The reports in Resource Scheduler for Lotus Notes, which provides this information, allows managers to understand adoption of the programme and alter policies and procedures based on findings.

6. What are resource characteristics?

Resource characteristics are simply the characteristics of the room.  They can include a picture of the room, the phone extension, and amenities available such as a white board, flip charts, projector, etc.  This allows users to know the details of the room prior to reserving it – even if it is in a location they have never visited – ensuring scheduling efficiency even when offsite.

7. Can I search on the characteristics of a room that I need?

Yes, you have the ability to search for a room that has the specific resources you need, making it quick and easy to schedule the exact room or resource(s) that meet your criteria, right from within Notes.

8. Using Resource Scheduler for Lotus Notes will we still have rooms that get double booked?

With Resource Scheduler for Lotus Notes, issues with double booking are a thing of the past.  Resource Scheduler automatically verifies that a room is available, eliminating the issue with double booking resources and providing the certainty that when someone books a resource, it is theirs for their meeting.

9. I want to see room and resource availability easily when scheduling a meeting. How can Resource Scheduler for Lotus Notes help?

Resource Scheduler for Lotus Notes provides, on a single screen, a free/busy grid of both people and resources.  At a glance you are able to see the availability of your meeting invitees and resources, making it easier than ever to schedule all components of a meeting without conflicts.

10. How does Resource Scheduler for Lotus Notes help my users become better corporate citizens and schedule rooms that are the correct size for the number of people in their meetings?

When searching for a room, Resource Scheduler for Lotus Notes provides a list of the rooms which are sorted in order by efficiency based on the number of people attending your meeting.  This ensures that users have the information they need to reserve the most efficient size and type of room/resource they need for their meeting.  Rather than reserving a very large room for a small number of people and potentially blocking another larger meeting from happening, this efficiency encourages and assists employees to be good corporate citizens.

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