Hot Desking and Office Hoteling Software for Flexible Workspace

Transforming individual workspace into flexible workspace for hot desking

What is Hot Desking?

Also known as office hoteling, hot desking, flexible workspace, alternative workspace, desk sharing, or unassigned workspaces, hot desking allows corporations to use their shared office space more efficiently. With our office hoteling software , mobile workers can book temporary office space on an as-needed basis – even on-site using a reservation kiosk - with flexibility and performance required for success in any sized organisation all through a web based resource scheduling program.

Resource Scheduler web based resource scheduling, office hoteling and hot desking software can help your organisation:

Reduce real estate overhead
Improve utilisation of shared workspace
Reduce energy consumption and costs
Implement or support your green initiative
Promote a telecommuting environment
Accommodate a mobile workforce
Increase employee satisfaction and improve talent acquisition/retention

Who is Using Hot Desking & Office Hoteling?

Office Hoteling or hot desking is gaining momentum in large enterprises within the US and Europe. In fact, according to CoreNet Global's Research Center, 73% of Fortune 500 companies offer “hot desking" or unassigned workstations. 60% of companies will be introducing “drop in” spaces in the near future, and the popularity is expected to grow at a steady rate, where 10-25% of hot desking workstations (in the US and some European countries) are expected to be part of workspace environments by 2010.

Office hoteling software for hot desking and managing flexible workspace and hot desking

Key Features of Our Hot Desking Software

Resource Scheduler hot desking and office hoteling software can help to bolster any organisation’s hot desking environment allowing them to better manage their fleixble workspace. Along with the basic functionality offered with Resource Scheduler, flexible office environments can expect to utilise these key features:

Features	Benefits
Book Space in Advance	Find and reserve workspace ahead of time quickly and easily from any CPU using the browser of your choice or Microsoft Outlook/Exchange
Reserve Space On-Site Using a Reservation Kiosk	Integrate Resource Scheduler with kiosk systems and maps to allow your mobile workforce to easily find and book hot desking workspace using an on-site kiosk. More>>
Send Automated Reminders	Reduce unused reservations by reminding users automatically in advance when their reservations are approaching. Reminders can be tailored to fit corporate policy, such as ensuring that users have an opportunity to cancel booked reservations more than 24 hours in advance
Track Favourite Locations and Spaces	Users can save time when making a reservation by keeping a list of their most utilised and favourite workspace, and use this information to book them quickly and easily
Limit Access to Secure Areas	Corporations that have secure spaces not available to all employees can limit access to those areas by authorised personnel to ensure security
View Space Details	Details about each hot desking space can be listed to make it easier than ever to find what you need, including snapshots of the space, a list of amenities included, phone numbers for assistance, and even maps displaying where often utilised spaces are located, such as fax machines, printers, meeting rooms, eating facilities, administrators, etc.
Email Integration	Improve collaboration by sending meeting invitations and resource reservation information to others via email integration or other vCal-compliant applications
Locate Other People, Rooms or Events	Promote collaboration among your staff by allowing them to find other users’ reservations easily, book meeting rooms in advance or on-the-spot, and locate any events that may be taking place within the organization at the same time.
Report on Space Utilisation	Administrators can better manage existing space by tracking actual utilisation. Using detailed reports, administrators can Increase the number of shared spaces available for often used areas or audit the number of reservations made over a certain time period to ensure that employees follow corporate policies.
Automatic Resource Release	Administrators can configure the settings to automatically release a reserved workspace if the scheduled user has not checked into his/her reservation within a certain period of time.

Web Based Resource Scheduling & Hot Desking – A Proven Solution

In addition to the growing number of organisations that use Resource Scheduler within their organisation, the list of companies that use Resource Scheduler to help support their corporate office hoteling environments is increasing at an incredible rate. Contact us today to learn how Resource Scheduler and our Professional Services team can help your office hoteling initiative succeed.

Want to learn more? Download this datasheet on office hoteling.

Customise Your FREE Trial Today

Want to experience for yourself how thousands of other companies have leveraged Resource Scheduler’s hot desking capabilities to reduce real estate costs and attract/retain top talent? Simply click here to start customising your free trial of Resource Scheduler On-Demand today or fill out the form below for more information!